Job Details

LEGAL ASSISTANT

Property Management Law Solutions, PLLC (PMLS)

Pensacola, Florida

Property Management Law Solutions, PLLC is a fast-growing, landlord- and property-owner focused law firm based in Pensacola, Florida. We represent landlords, property managers, apartment communities, real estate investors, and property owners throughout Florida in eviction and other possession action litigation, damages claims, fair housing compliance, lease enforcement and related civil matters.

We are seeking a detail-oriented, organized, and professional Legal Assistant to support our litigation team and assist with client intake and development initiatives.

This is not a passive administrative role. We are looking for someone who thrives in a high-volume, deadline-driven legal environment and who takes ownership of their work.

PRIMARY RESPONSIBILITIES

Litigation Support:

• Assist in preparing pleadings, motions, notices, affidavits, and correspondence
• E-file documents through the Florida Courts E-Filing Portal
• Prepare eviction packets for processing
• Assist in managing litigation deadlines and ticklers
• Track service of process and follow up on returns
• Coordinate appointments, consultations, depositions and hearings
• Assist attorneys with trial and hearing preparation
• Maintain organized files within the firm's case management system
• Monitor court dockets and update staff and attorneys regarding case activity, deadlines, tasks, and workflows
• Prepare billing entries and assist with file closing procedures

Client Communication & Intake:

• Answer and return phone calls throughout operations
• Communicate with the judiciary and opposing parties regarding relevant matters
• Communicate with staff and clients regarding case status, documentation requests, requirements, and deadlines
• Assist with new client onboarding and file setup

Client Development Support:

• Assist the Client Development Associate in tracking and managing inbound leads
• Follow up with prospective clients
• Help maintain CRM records and ensure timely follow-up
• Track referral sources and assist with reporting metrics
• Coordinate scheduling for consultations, presentations, and outreach meetings
• Assist with preparation of marketing materials, presentation packets, and client welcome materials

Operational Support:

• Maintain and complete internal checklists, tasks, and workflows
• Support the firm's performance metrics and reporting goals
• Help maintain standard operating procedures for eviction and litigation processing

QUALIFICATIONS

• Minimum 2 years legal assistant or litigation support experience preferred
• Experience with Florida landlord-tenant law strongly preferred
• Familiarity with Florida Courts E-Filing Portal and Federal ECF Filing
• Strong written and verbal communication skills
• High attention to detail and deadline awareness
• Ability to manage multiple files and tasks simultaneously
• Proficient in Microsoft Word, Outlook, Adobe, Excel, and case management software
• Comfortable communicating professionally with property managers and business owners
• Experience with billable time reporting

COMPENSATION & BENEFITS

• Competitive salary (commensurate with experience) - $14 - $18/hour
• Performance bonus opportunities
• Paid holidays
• Paid time off
• Professional development opportunities
• Stable, growth-oriented firm environment

IDEAL CANDIDATE

The ideal candidate:

• Is highly organized and structured
• Learns quickly and stays diligent
• Anticipates issues before they arise
• Takes initiative rather than waiting for instruction
• Understands urgency in eviction and litigation timelines
• Works well in a team environment
• Presents and communicates well with clientele and the judiciary
• Is comfortable in a performance-driven firm
• Maintains composure and stays positive under pressure
• Is a self-starter and self-motivated