Job Details

Job Description:

Responsibilities:

• Schedule customer and guest visits, coordinate with the executive's calendar and site availability, and serve as the primary point of contact for visitor.
• Manage security protocols, including visitor pre-clearance, badge management, and safety documentatio.
• rrange catering, meals, accommodations, transportation, and coordinate with external vendors as needed.
• Reserve meeting rooms, conference facilities, and arrange equipment for site tours.
• Communicate visit details to site operations, security, reception, and relevant departments to ensure readiness.
• Prepare welcome packets and pre-arrival instructions; monitor upcoming visits and proactively resolve issues.
• Provide back-office support: manage office supplies, update electronic displays and internal communications, coordinate leadership travel, and assist with mailroom/shipping functions.
• Maintain confidentiality and professional standards; always ensure guest comfort and security.

• ssociate degree or 2+ years' experience in executive support, hospitality coordination, or event planning.
• Proficiency in MS Office and calendar management systems.
• Strong verbal and written communication skills; ability to work professionally with diverse stakeholders.
• Excellent organizational, time-management, and problem-solving abilities with attention to detail.
• bility to manage sensitive information and follow strict security protocols.
• Proven ability to work both independently and collaboratively in a fast-paced environment.
• bility to work flexible hours as needed for events or visits.

• Previous customer service experience.
• Proactive, self-motivated, and adaptable approach to changing priorities.
• Strong discretion and judgment in handling confidential information.