Job Details
Administrative Operations Coordinator
2025-04-04 St. Lucie County Board of County Commissioners all cities,FL
Description:
Project Management and Reporting:
Supervision and Staff Management:
Collaboration and Coordination:
PHYSICAL REQUIREMENTS:
This position requires good vision and hearing, with or without correction, and the use of both hands and fingers with dexterity. The Administrative Operations Coordinator position primarily involves sitting for extended periods of time, though occasional walking and standing may be required. The ability to communicate clearly and concisely is essential.
ENVIRONMENTAL CONDITIONS AND WORK HAZARDS:
The position is predominantly within a climate-controlled office setting, involving a sedentary work environment. The primary work hazard is the potential for vision or hand/arm strain from prolonged computer use. Employees may frequently engage in meetings and teamwork, requiring effective communication in shared spaces. The role position involves minimal physical exertion, primarily consisting of desk work, although occasional movement within the office may be required. Employees will work under standard office lighting and may experience moderate noise levels from office equipment and conversations.
SUPPLEMENTAL INFORMATION:
This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.
EMERGENCY RESPONSE/RECOVERY ACTIVITIES:
County employees are considered essential personnel in providing and continuing services to our community during and following a disaster, such as a hurricane, or in other emergency situations. As a requirement of County employment,County employees are subject to being required to remain at work during an event, respond to a recall immediately following an event and/or immediately reporting to work when an all clear is declared by the County Administrator. During these types of events, County employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens.
ADA STATEMENT:
A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
EEO STATEMENT:
St. Lucie County BOCC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected characteristic. We encourage all qualified candidates to apply.
Qualifications
QUALIFICATIONS:
Candidates should possess a solid foundational background that demonstrates their ability to engage with the responsibilities of the role effectively.
Additional Information
Pay Grade G205
Driving Position - Operating County vehicles and/or equipment is a primary function of this position.
PRE-EMPLOYMENT SCREENING: This position requires a physical, drug testing, driver's license verification and level 1 background screening.
2024 BOARD APPROVED HOLIDAYS (14 days per year)
If a holiday falls on a Saturday, the Friday before will be observed. If the holiday falls on a Sunday, the following Monday will be observed. The County Administrator is authorized to change the observation schedule of holidays falling on weekends.
VACATION LEAVE Years Of Eligible Service Vacation Days Per Year
Less than 5 Years 10
5 - 10 Years15
11 - 20 Years20
21 Years21
22 Years22
23 Years23
24 Years24
25 Years25
SICK LEAVE
Paid Sick Leave accrues at a rate of eight (8) hours per month of service. Sick leave has an unlimited accrual balance.
OTHER BENEFITS
Health, Dental and Vision Plans
Employee Wellness Center
Life Insurance
Shared Sick Leave
Jury Duty or Witness Leave
Military Leave
Bereavement Leave
OPTIONAL BENEFITS AVAILABLE
Accident Protection Plan
Deferred Compensation
01
Do you have a high school diploma or equivalent? A college degree from an accredited institution in a relevant field (e.g., business administration, management, operations, or similar) is preferred.
02
Do you have at least four (4) years of administrative support experience with at least two (2) years in budget, contracts, grants, and/or project management and one (1) year of supervisory experience? An equivalent combination of education and experience may be considered.
03
Do you have a valid Florida Driver License and maintain a good driving record?
Required Question
Salary: $71,607.74 - $89,509.68 Annually
Location : Fenn Center, FL
Job Type: Full-Time Exempt
Job Number: 00093
Department: Park, Recreation & Facilities
Division: Parks & Recreation Admin
Opening Date: 04/03/2025
Closing Date: 4/18/2025 5:00 PM Eastern
Job Summary
HIRING RANGE FOR THIS POSITION IS MINIMUM TO MIDPOINT.
POSITION OVERVIEW:
The Administrative Operations Coordinator plays a key role in overseeing and coordinating all administrative and financial functions within the Environmental Resources Department or Parks, Recreation & Facilities Department, depending upon the assignment. This position performs complex, independent work, including managing the department's budget, grant management, and administrative operations. The coordinator is also responsible for supervising administrative personnel, analyzing administrative issues, and making recommendations for process improvements.
Essential Job Functions
KEY RESPONSIBILITIES:
Administrative and Financial Operations:
- Manage, review, and evaluate all phases of the department's budget and financial operations.
- Formulate and recommend goals, objectives, and performance measures for assigned areas, ensuring alignment with department priorities.
- Serve as the subject matter expert on administrative and financial operations within the department.
- Plan and implement updates to the department's organizational structure and operational areas.
Project Management and Reporting:
- Act as the project manager for POS software upgrades and resolve related issues.
- Prepare reports, agenda items, correspondence, and other documents related to budgets, grants, personnel, and contracts.
- Analyze and provide recommendations regarding fund movement and personnel allocation.
Supervision and Staff Management:
- Supervise, evaluate, and direct the work of administrative, program, and/or fiscal staff.
- Ensure cross-training in all aspects of administrative operations across the department.
- Provide training to staff on office operations, systems, and software.
Collaboration and Coordination:
- Coordinate with other departments to execute the responsibilities of Administration.
- Assist department leadership as needed, providing timely and organized support.
PHYSICAL REQUIREMENTS:
This position requires good vision and hearing, with or without correction, and the use of both hands and fingers with dexterity. The Administrative Operations Coordinator position primarily involves sitting for extended periods of time, though occasional walking and standing may be required. The ability to communicate clearly and concisely is essential.
ENVIRONMENTAL CONDITIONS AND WORK HAZARDS:
The position is predominantly within a climate-controlled office setting, involving a sedentary work environment. The primary work hazard is the potential for vision or hand/arm strain from prolonged computer use. Employees may frequently engage in meetings and teamwork, requiring effective communication in shared spaces. The role position involves minimal physical exertion, primarily consisting of desk work, although occasional movement within the office may be required. Employees will work under standard office lighting and may experience moderate noise levels from office equipment and conversations.
SUPPLEMENTAL INFORMATION:
This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.
EMERGENCY RESPONSE/RECOVERY ACTIVITIES:
County employees are considered essential personnel in providing and continuing services to our community during and following a disaster, such as a hurricane, or in other emergency situations. As a requirement of County employment,County employees are subject to being required to remain at work during an event, respond to a recall immediately following an event and/or immediately reporting to work when an all clear is declared by the County Administrator. During these types of events, County employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens.
ADA STATEMENT:
A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
EEO STATEMENT:
St. Lucie County BOCC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected characteristic. We encourage all qualified candidates to apply.
Qualifications
QUALIFICATIONS:
Candidates should possess a solid foundational background that demonstrates their ability to engage with the responsibilities of the role effectively.
- High School diploma or GED required. College degree from an accredited institution in a relevant field (e.g., business administration, management, operations, or similar) preferred.
- Four (4) years of administrative support experience with at least two (2) years in budget, contracts, grants, and/or project management and one (1) year of supervisory experience. An equivalent combination of education and experience may be considered.
- Advanced proficiency in Microsoft Office Suite (e.g. Outlook, Word, Excel) and in software applications related to various functions such as budget, point-of-sale, timekeeping, agenda scheduling, and document management.
- Proven ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in fast-paced environments.
- Strong organizational skills to streamline workflows, ensure efficiency, and maintain accurate records.
- Excellent communication skills, both written and verbal, enabling clear, effective collaboration with team members and stakeholders, while adapting communication styles to various audiences.
- Demonstrated ability to effectively supervise and lead a team, ensuring optimal performance and productivity.
- FEMA 100, 200, 700, 800 certifications required within one year from hire date. FEMA G191 and G2300 certifications may be required based on assigned department and operational need.
- Must maintain a valid Florida Driver's License and good driving record.
Additional Information
Pay Grade G205
Driving Position - Operating County vehicles and/or equipment is a primary function of this position.
PRE-EMPLOYMENT SCREENING: This position requires a physical, drug testing, driver's license verification and level 1 background screening.
2024 BOARD APPROVED HOLIDAYS (14 days per year)
- New Years Day
- Martin Luther King Jr.'s Birthday
- President's Day
- Memorial Day
- Independence Day
- Labor Day
- Veterans Day
- Thanksgiving Day
- Day after Thanksgiving
- Christmas Eve
- Christmas Day
- 3 Floating Holidays
If a holiday falls on a Saturday, the Friday before will be observed. If the holiday falls on a Sunday, the following Monday will be observed. The County Administrator is authorized to change the observation schedule of holidays falling on weekends.
VACATION LEAVE Years Of Eligible Service Vacation Days Per Year
Less than 5 Years 10
5 - 10 Years15
11 - 20 Years20
21 Years21
22 Years22
23 Years23
24 Years24
25 Years25
SICK LEAVE
Paid Sick Leave accrues at a rate of eight (8) hours per month of service. Sick leave has an unlimited accrual balance.
OTHER BENEFITS
Health, Dental and Vision Plans
Employee Wellness Center
Life Insurance
Shared Sick Leave
Jury Duty or Witness Leave
Military Leave
Bereavement Leave
OPTIONAL BENEFITS AVAILABLE
Accident Protection Plan
Deferred Compensation
01
Do you have a high school diploma or equivalent? A college degree from an accredited institution in a relevant field (e.g., business administration, management, operations, or similar) is preferred.
02
Do you have at least four (4) years of administrative support experience with at least two (2) years in budget, contracts, grants, and/or project management and one (1) year of supervisory experience? An equivalent combination of education and experience may be considered.
- Yes
- No
03
Do you have a valid Florida Driver License and maintain a good driving record?
- Yes
- No
Required Question