Job Details

Our client, a Well-Known Finance Company, is seeking a Full-time contracted Administrative Assistant to join their Miami office in a temp-to-hire capacity ASAP! The ideal candidate will be driven, and a self-starter who will require very little guidance.

*Fully onsite up 5 days a week

*Hours 8:30 am - 5:00 pm EST

*Need to have experience supporting various time zones

Responsibilities:

• Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
• Answering calls and acting as a gatekeeper for senior professionals
• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitors' system
• Managing detailed corporate expenses including tracking receipts and reimbursements
• Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
• Maintaining and organizing files
• Coordinating and supporting various cultural initiatives
• Acting as back-up support for other senior professionals

Skills:

• 6+ years of administrative assistant experience supporting 2 or more senior professionals
• Technically savvy in Microsoft suite
• Highly organized with strong attention to detail
• Ability to multi-task and prioritize competing tasks and deadlines
• Experience with coordinating travel arrangements; familiarity with Concur is preferred
• Ability to work under pressure
• Perform duties with the highest level of confidentiality and integrity
• Strong communication skills; high EQ
• An autonomous worker with strong follow-through skills

Please submit your resume in Word format for immediate consideration.

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.