Job Details

Salary : $63,000.00 - $68,000.00 Annually

Location : 0114 - Board of Examiners

Job Type: Full-time

Job Number: 8148-HR

Department: 0114 - Office of Prevention, Intervention and Opportunity

Division: 011401 - Office of Prevention, Intervention and Opportunity

Opening Date: 10/04/2024

Closing Date: Continuous

Description

Assistant Administrator

Mayor's Office of Prevention, Intervention and Opportunity for Youth and Young Adults

The City of Cleveland is seeking a FT employee to provide administrative support to the Chief of Youth and Family Success. Duties will include scheduling, preparation for meetings events and travel, and additional project support. The additional support will include but not be limited to program research and coordination, and communications and marketing support. This position will report to and serve as a key implementation support to the Chief of Youth and Family Success in the Mayor's Office.
Examples of Duties

Under general direction, performs major daily and project/program based administrative duties. Recommends and administers divisional/departmental policies and procedures. Prepares regular and special reports related to divisional/departmental operations. Performs other job-related duties as required.
Minimum Qualifications

A High School Diploma or GED is required. A Bachelor's Degree in Business/Public Relations or closely related field from a four-year accredited college or university is required. Two years of full time paid expeience in government or private industry office administration is required. (Substitution: Two years of full time experience may substitute for each year of college education lacking.) Must be able to operate a personal computer with Microsoft Office Suites.
Supplemental Information

PREFERRED QUALIFICATIONS:
Essential Duties and Job Functions:

• Organize in person and virtual meetings and convening's.
• Manage day of logistics and staff to ensure smooth running operations and positive attendee experiences.
• Manage the preparation and distribution of materials for meetings and events.
• Mange online organization systems for projects and partnerships.
• Arrange all pre-meeting and event activities and quality checks.
• Develop and track special project plans.
• Draft communications and marketing materials.
• Organize travel plans and arrangements.
• Work in coordination with finance and operations teams.

Requirements:

• 3 - 5 years of administrative support or project management and related experience.
• Ability to maintain high levels of confidentiality.
• Knowledge of government or large organization culture.
• Willingness to learn about education and youth development practices and services.
• Strong written and oral communication abilities.
• Ability to build, sustain, and strengthen relationships with a broad range of stakeholders.
• Keen ability to maintain neutrality with stakeholders and community partners.
• Proven ability to solve problems creatively.
• Strong familiarity with project management software tools, methodologies, and best practices.
• Experience seeing projects through the full life cycle.
• Excellent analytical skills.
• Strong interpersonal skills and extremely resourceful.
• Proven ability to complete projects according to outlined scope, budget, and timeline.

A successful candidate will have these essential skills:

• Highly organized.
• Ability to support multiple team members with different work styles.
• Self-starter.
• Ability to execute and formulate detailed plans.
• Aligned vision for making Cleveland a place where all people can thrive.

The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.

The City of Cleveland makes available a variety of benefit options depending upon your employment status and any applicable union membership. In general, benefit options include comprehensive medical, dental, vision, prescription medical and life insurance. Specific information regarding benefit eligibility will be discussed and reviewed at the time of hire.